Administrative Coordinator

Sandler Search

POSITION

Administrative Coordinator

ORGANIZATION

Sandler Search

www.sandlersearch.org

LOCATION

New York City, New York

ABOUT THE ORGANIZATION:

Sandler Search is a retained executive search firm serving clients in the nonprofit, educational and philanthropic sectors. Founded in 2010 by Josie Sandler, Sandler Search has built upon its extensive experience in the executive search, nonprofit and management consulting arenas to become a leading firm in recruiting senior level executive leaders for mission-driven organizations. With offices located in New York City, Chicago, and Los Angeles, Sandler Search has deep experience and connections in the greater New York City area as well as nationally, with particular expertise in executive leadership, external affairs, and development positions. Sandler Search provides a highly successful, consultative executive recruitment service to help build the strength and impact of mission-driven organizations.

 

ABOUT THE OPPORTUNITY:

The Administrative Coordinator will serve as a key member of the search team, reporting directly to the CEO and Founder and working closely with all other team members. He/she will support and track search execution and help manage office administration. The Administrative Coordinator will support the CEO with scheduling, communications, and general search and office operations, employing a detail-oriented approach to help manage the flow of work for the team.

Key Responsibilities Include:

  • Track current search activities and following up with senior leadership to ensure tasks are executed in a timely manner; providing comprehensive updates on searches to team members as needed;

  • Schedule candidates internally and externally; ensure all candidate documents and materials are entered into the database;

  • Manage search logistics including candidate travel, planning large Search Committee meetings, and placing search advertisements;

  • Compose internal and external communications and documents;

  • Manage all incoming job applications, assess backgrounds, and send potential candidates to senior team members as appropriate; and

  • Administer day-to-day office operations including supplies, answering phones, receiving guests, filing, and other office related activities.

QUALIFICATIONS AND EXPERIENCE:

The successful candidate will be a proactive, detail-oriented, organized, and professional individual who is motivated by a fast-paced and entrepreneurial culture. He/she will have exceptional writing skills, high attention to detail, and an interest in talent development, consulting, and/or executive search. A commitment to the nonprofit sector is a must.

Key Professional Experiences and Personal Attributes Include:

  • Prior professional or internship experience in administration, general office management, or operations; background in nonprofit, philanthropic sector, education, executive search, or professional services preferred.

  • Extremely organized with the ability to simultaneously manage multiple projects and tasks with strong prioritization and problem-solving skills.

  • A quick learner with strong attention to detail, exceptional follow-through skills, and a commitment to excellence.

  • A positive outlook, strong work ethic and performance, high energy, and a sense of humor appreciated.

  • A customer service orientation including excellent personal and phone presentation.

  • Comfort managing sensitive information, with an appreciation for and commitment to maintaining the strictest level of confidentiality.

  • Knowledge of MS Word, Excel, and PowerPoint; Database experience a plus.

  • A passion for impact, people, and your community is necessary.

EDUCATION AND TRAVEL: Bachelor’s degree required. Occasional attendance at events during early mornings and evenings required.

Sandler Search is an Equal Opportunity Employer and encourages candidates of all backgrounds to apply for this position. Compensation is competitive and commensurate with experience.

Please email cover letter and resume in confidence to: opportunities@sandlersearch.org